New Generation University College (NGUC)


2.5. SEMESTER COURSE LOAD

The academic calendar of the College has two semesters and a summer session.

Semester I 16 weeks (Oct.- Jan.)
Semester II 16 weeks (Feb. - Jun
Summer 8 weeks (July - Sept.)
The semester course load is expressed in credit hours.

Credit hour is a unit that quantitatively expresses the duration of instruction of a course. Usually, one credit hour represents one hour's instruction per week in a given subject for the duration of one semester.
  • The maximum semester load for regular degree program students is 19 credit hours. The minimum load is 12 credit hours.
  • The maximum semester load for extension degree-program students is 12 credit hours and the minimum load is 6 credit hours.
  • With the approval of the Academic Commission of the respective campus, a student may take more or less than the maximum or minimum credit load, respectively.
  • During the short session (July - September), regular students are normally registered for 9 credit hours and extension students for 6 credit hours. However, the contact hours are doubled during the short session.

2.6. ADDING AND DROPPING COURSES

With the approval of the academic advisor and the Registrar, students can add or drop courses within the "Add and Drop Period" indicated in the academic calendar of the respective campus. A student who adds or drops a course or (courses) should fill the "Add/Drop Form" in four copies (one copy each for the student, finance office, the respective academic department and the Registrar's office), and students who add a course or more should obtain class admission paper from the Registrar's office and present it to the respective instructor(s).

2.9.2. MAKE-UP EXAMINATIONS

Students are strongly advised not to miss any mid-semester or final examination. When a student is unable to take examination for reasons beyond his/her control, the student should apply for a make-up examination (by filling in the MAKE-UP EXAMINATION FORM of the College) and submit the application to the respective department.
  1. A student will be entitled to a make-up exam if he/she has attended at least 80% of the class for the course.
  2. A technical committee which includes the Registrar and the course instructor will be assigned by the Academic Commission to consider the applications for make-up exams.
  3. The permission for taking make-up examinations is given only to those students with valid reasons after the approval of the respective Academic Commission of the campus.
  4. If the application of a student for a make-up exam is not accepted, then the student will be given "Zero" or "F" in that examination.
  5. Students are required to pay fees in order to sit for make-up examinations.

2.9.3. SUPPLEMENTARY EXAMINATIONS

Supplementary examinations may be given when students have CGPA of below 2.00 and are unable to graduate. A student may be allowed (with approval of the Academic Commission) to take supplementary exams for at the most two courses in the final semester before graduation.

2.9.4. REPEATING COURSES

2.9.4.1. A student must repeat all courses in which he/she had scored "F". However, a course cannot be repeated more than twice.
2.9.4.2. A student who repeats a course will be given the grade that he/she obtains. However, the previous grade (F) of the repeated course should be shown with a strike the (F) on the students' record or transcript to indicate that the course has been repeated and the new grade is counted in the computation of the GPA.
2.9.4.3. A student may be allowed (with the approval of the Academic Commission) to repeat a course in which he/she had scored "D". If a student having a "D" grade repeats the course and gets an "F", the "F" grade will be final. However, the course can be repeated for a second time.

2.9.5. COMPLAINTS CONCERNING GRADES

2.9.5.1. Any complaint concerning grade(s) shall be settled with the course instructor. If the student is not convinced, he/she can make a written request to the respective Department within ten days of the issuance of the examination result.
2.9.5.2. A student is required to deposit non-refundable 10 dollar with his/ her re-evaluation request form which could be refunded if he/she wins the case.
2.9.5.3. The re-marking of the examination papers is made by a department committee formed for this purpose.
2.9.5.4. Any grade change from the re-marking event should be approved by the Department Head and the Campus Dean. The grade change must be submitted to the office of the Registrar immediately.

2.9.6. GRADING SYSTEM

The grading system is used to determine the level of student's performance in academic courses. Grades such as P (Pass), NG (No grade), I (Incomplete),W (Withdrawal), and Do (Dropout) are not counted in computing GPA or CGPA because hey have no grade point value.
  • "P" indicates a pass mark for a course with no grade point value.
  • "NG" indicates that a student has no grade. It is given when a student registered or a course fails to have the required attendance or complete examination records. An "NG" grade will after a while be changed to one of the following:
  • To a "W" (Withdrawal) if a student has formally withdrawn.
  • To a "DO" (Drop Out) if a student has not withdrawn in accordance with the withdrawal procedures of the College.
  • To an "I" (Incomplete) if a student having the required attendance is unable to fulfill the necessary requirements like tests, examinations, or term papers due to reasons beyond the student's control. The student may be given a chance to fulfill the requirements or to take a make-up exam provided that he/she applies for it and submits a valid document verifying his/her problem.
  • An "I" grade will be changed to "F" unless a student fulfills what is required of him/her within four weeks of the following semester.

The Grading system of the College uses letter grades which have the following grade point values. The numerical equivalents of the letter grades and the normal grade ranges are also given in the chart.


 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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Eng.Abduwasac Mohammed Yousuf